LLC Meeting Minutes Template

Annual meeting minutes for your LLC. Even single-member LLCs should document major decisions to maintain the corporate veil. This template works for annual meetings and special meetings. See our Operating Agreement guide for why this matters.

MINUTES OF [ANNUAL / SPECIAL] MEETING OF MEMBERS

[LLC Name], LLC

Date: [Date]

Time: [Time]

Location: [Address or "Via video conference"]

1. Call to Order

The meeting was called to order at [Time] by [Name], [Managing Member / Manager].

2. Members Present

[Member Name] — [XX%] ownership interest

A quorum was established with [XX%] of membership interests represented.

Single-member LLCs: You're the only member, so quorum is automatic. Still document decisions — it demonstrates the LLC is operating as a separate entity, which protects your liability shield.

3. Approval of Prior Meeting Minutes

The minutes from the [prior meeting date] meeting were reviewed. Motion to approve by [Name], seconded by [Name]. Approved unanimously.

(If this is the first meeting: "No prior minutes to approve.")

4. Financial Review

The [Managing Member / Treasurer] presented a financial summary for the period [Date Range]:

Total Revenue: [$XXX,XXX]

Total Expenses: [$XXX,XXX]

Net Profit / (Loss): [$XXX,XXX]

Cash on Hand: [$XXX,XXX]

Outstanding Receivables: [$XXX,XXX]

5. Old Business

[Describe any unresolved items from prior meetings, or "No old business."]

6. New Business

Item 1: [Describe topic — e.g., "Approval of annual budget for 2026"]

Discussion: [Summarize discussion]

Resolution: [What was decided]

Motion by [Name], seconded by [Name]. [Approved unanimously / Approved X-X / Tabled].

Item 2: [Describe topic — e.g., "Authorization to open business line of credit"]

Discussion: [Summarize discussion]

Resolution: [What was decided]

Motion by [Name], seconded by [Name]. [Approved unanimously / Approved X-X / Tabled].

What to document: Large purchases, new contracts, member distributions, changes to the operating agreement, new member admissions, banking changes, tax elections, hiring decisions, and any decision that affects the LLC's finances or operations.

7. Member Distributions

[A distribution of $XX,XXX was authorized to members in proportion to their ownership interests, payable on [Date]. / No distributions were authorized at this time.]

8. Next Meeting

The next [annual / quarterly] meeting is scheduled for [Date] at [Time].

9. Adjournment

There being no further business, the meeting was adjourned at [Time].

Respectfully submitted,

Signature: ________________________
Name: [Secretary / Managing Member Name]
Date: [Date]

Disclaimer: This template is for informational purposes only. Meeting minute requirements vary by state and by the terms of your operating agreement. Consult a qualified attorney for guidance specific to your LLC.